Getting a Washington Birth Certificate
What to Know
– Washington birth certificates are available for births that happened in Washington State.
– Certified birth certificates are often needed for ID, driver license, school enrollment, benefits, employment, housing, Social Security, passport applications, and other legal records.
– Birth records less than 100 years old are restricted, so the person requesting the certificate must usually prove identity and qualifying relationship.
– Spokane Regional Health District can issue Washington birth certificates, not just Spokane County birth certificates.
What the Person Will Need
– Full name on the birth certificate
– Date of birth
– City or county of birth if known
– Parent names, especially mother’s full birth name if known
– Valid ID or accepted alternate identity documents
– Proof of qualifying relationship if requesting someone else’s birth certificate
– Payment unless a no-fee option applies through Washington State Department of Health
Helpful Notes
– The birth name matters. If someone’s parent changed names later, the certificate usually uses the parent’s name at the time of birth.
– If the person needs the certificate for DOL, check DOL identity requirements too so they know whether a birth certificate alone is enough.
– Fees are usually nonrefundable, even if the record cannot be found or the person is not eligible to receive it.
– If the person was born outside Washington, they need to request the birth certificate from the state or country where they were born.
Where to Check Requirements
– Spokane Regional Health District: srhd.org/birth-death-certificates
– Washington State Department of Health: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record/birth-record
– Spokane Regional Health District Vital Records: 509-324-1601
– Washington DOH VitalChek Phone Orders: 866-687-1464
No-Fee Birth Certificate for People Experiencing Homelessness
What to Know
– Washington State Department of Health may provide a birth certificate at no charge for a person experiencing homelessness in Washington.
– The person must have been born in Washington State.
– The person must currently live in Washington State.
– A government agency or homeless service provider must submit the request on behalf of the person.
– This no-fee request goes through Washington State Department of Health, not regular paid ordering.
Steps
– Confirm the person was born in Washington.
– Confirm the person currently lives in Washington.
– Confirm the person is experiencing homelessness.
– Have a government agency or homeless service provider complete the request on the person’s behalf.
– Gather required identity, eligibility, and homelessness verification documentation.
– Submit the request to Washington State Department of Health following DOH instructions.
Helpful Notes
– The person usually cannot just walk into a local office and automatically receive a free birth certificate.
– The provider or agency role matters because DOH says the request must be submitted by a government agency or homeless service provider working on behalf of the person.
– This can be a key step for clients who need ID, benefits, housing, employment, school access, or records access.
– If the person was not born in Washington, check the birth state’s rules instead.
Where to Check Requirements
– Website: doh.wa.gov/licenses-permits-and-certificates/vital-records/vital-records-no-fee-specific-circumstances
– Washington DOH Vital Records: doh.wa.gov/licenses-permits-and-certificates/vital-records
No-Fee Birth Certificate for School Enrollment
What to Know
– Washington has a no-fee birth certificate option in specific school-enrollment circumstances.
– This may apply when a parent or guardian needs a birth certificate to enroll a child in early learning or K-12 public school.
– The parent or guardian must be eligible for state or federal food assistance.
– Specific school and benefit documentation is required.
What the Person Will Need
– Birth certificate application
– Parent/guardian identity documents
– Proof of qualifying relationship to the child
– DSHS determination letter or proof of state/federal food assistance eligibility
– Enrollment letter or statement from the early learning program or K-12 public school on official letterhead
– Any additional documents required by the vital records office
Helpful Notes
– This is not a general fee waiver for every child’s birth certificate.
– It is specifically tied to school or early learning enrollment and food assistance eligibility.
– The request may need to be processed in person or by mail, depending on the office.
– Call before sending a family so they know exactly what paperwork to bring.
Where to Check Requirements
– Washington DOH No-Fee Circumstances: doh.wa.gov/licenses-permits-and-certificates/vital-records/vital-records-no-fee-specific-circumstances
– Spokane Regional Health District Vital Records: 509-324-1601
Spokane Regional Health District – Birth Certificates
What They Provide: Washington birth certificates, certified birth certificate orders, mail orders, walk-in orders, phone orders, online orders, identity and eligibility document review
Website: srhd.org/birth-death-certificates
Phone: Vital Records: 509-324-1601; Phone / Online Orders: 866-687-1464
Address: Spokane Regional Health District, 1101 W College Avenue, Spokane, WA 99201
Hours of Operation: Vital Records walk-in hours listed as Monday-Thursday, 7:30am-4:30pm, and Friday, 7:30am-12:30pm; no walk-in assistance after 4:15pm Monday-Thursday or 12:15pm Friday
Appointment / Referral Required: Walk-in, mail, phone, and online options available; call or check website before going
Documents Needed: Valid government identification or accepted alternate identification, required birth record information, and proof of eligibility or qualifying relationship when required
Application Process: Review SRHD instructions, choose mail, walk-in, phone, or online ordering, complete the order process, provide identity and eligibility documentation, and pay the required fee
Eligibility: Qualified applicants under Washington vital records rules; eligibility depends on the person requesting the record and their relationship to the person named on the birth certificate
Cost: SRHD currently lists Mail: $35, Walk-In: $40, Phone: $43, and Online: $43
Insurance / Medicaid / Medicare: Not applicable
Service Area: Washington State birth certificates available through Spokane Regional Health District
Languages / Accessibility: Call to ask about interpreter services, accessibility support, and accommodations
Important Notes: Fees are generally nonrefundable. Call before applying if the person is unsure whether they qualify to receive the certificate or whether their identity documents will be accepted.
Washington State Department of Health – Birth Records
What They Provide: official Washington birth certificates, certified copies, noncertified informational copies, online orders, phone orders, mail order guidance, no-fee birth certificate information for specific circumstances
Website: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record/birth-record
Phone: VitalChek Phone Orders: 866-687-1464
Address: Washington State Department of Health, Center for Health Statistics, PO Box 9709, Olympia, WA 98507-9709
Hours of Operation: Online information available 24/7; processing times vary by ordering method
Appointment / Referral Required: No appointment required for mail, online, or phone ordering; follow DOH instructions for the selected order method
Documents Needed: Required birth record information, valid government identification or accepted alternate identification, proof of qualifying relationship when required, and payment unless a no-fee circumstance applies
Application Process: Review DOH’s birth record ordering page, choose the order method, submit the application and required documents, and pay applicable fees unless requesting under an approved no-fee circumstance
Eligibility: Qualified applicants requesting Washington State birth records; eligibility depends on Washington vital records rules and the type of copy requested
Cost: Fees start at $25 per certificate; additional processing, VitalChek, authentication, mailing, or shipping fees may apply depending on order method
Insurance / Medicaid / Medicare: Not applicable
Service Area: Washington State
Languages / Accessibility: DOH provides vital records information online; call or check website for language access and accommodation options
Important Notes: Use official DOH or local health district ordering options. Avoid unofficial third-party websites that may charge extra without being the official issuing agency.
Getting a Washington Death Certificate
What to Know
– Washington death certificates are available for deaths that happened in Washington State.
– Certified death certificates may be needed for funeral arrangements, estate matters, life insurance, Social Security, bank accounts, property issues, benefits, pensions, and legal matters.
– Death records less than 25 years old are restricted, so the person requesting the certificate must usually prove identity and qualifying relationship.
– Spokane Regional Health District issues death certificates for deaths that occurred in Spokane County.
– Washington State Department of Health can issue death certificates for deaths that occurred anywhere in Washington State.
What the Person Will Need
– Full name of the person who died
– Date of death
– County or city of death if known
– Valid ID or accepted alternate identity documents
– Proof of qualifying relationship if requesting a certified copy
– Payment unless a no-fee option applies
– Funeral home, legal, estate, or benefit information if relevant to the request
Helpful Notes
– A certified death certificate is the official legal copy often needed for benefits, banking, insurance, probate, and estate matters.
– A short-form death certificate may be enough for some purposes and does not include the cause and manner of death.
– Some agencies require a long-form death certificate with cause and manner of death.
– Fees are usually nonrefundable, even if the record cannot be found or the person is not eligible to receive it.
– If the death happened outside Washington, request the death certificate from the state or country where the death occurred.
Where to Check Requirements
– Spokane Regional Health District: srhd.org/birth-death-certificates
– Washington State Department of Health: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record/death-record
– Spokane Regional Health District Vital Records: 509-324-1601
– Washington DOH / VitalChek Phone Orders: 866-687-1464
Long-Form vs. Short-Form Death Certificate
What to Know
– Washington offers different death certificate options depending on what the person needs it for.
– Long-form death certificates generally include cause and manner of death.
– Short-form death certificates do not include cause and manner of death.
– Some banks, insurance companies, courts, government agencies, or estate processes may require a specific version.
Helpful Notes
– Before ordering, ask the agency requesting the death certificate whether they need long-form or short-form.
– Ordering the wrong version can cause delays and additional costs.
– If the person is unsure, they can call the agency requesting the document or ask the vital records office for guidance.
– Not everyone is eligible to receive every type of death certificate, especially if the record is restricted.
Where to Check Requirements
– Washington DOH Death Records: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record/death-record
– Spokane Regional Health District Vital Records: 509-324-1601
– Washington DOH / VitalChek Phone Orders: 866-687-1464
No-Fee Death Certificate for Specific Circumstances
What to Know
– Washington State Department of Health may provide death certificates at no charge in specific circumstances.
– No-fee options are limited and are not the same as regular paid ordering.
– Some no-fee requests may relate to qualifying government, legal, or benefit purposes.
– The person or agency requesting the record must follow Washington DOH instructions.
Steps
– Review Washington DOH’s no-fee vital records page.
– Confirm whether the request fits one of DOH’s specific no-fee circumstances.
– Gather required identity, eligibility, and qualifying relationship documents.
– Follow the no-fee request instructions instead of regular paid ordering.
– Call DOH or the local vital records office if unsure before submitting.
Helpful Notes
– Do not assume a death certificate will be free unless DOH confirms the situation qualifies.
– Some agencies may request a death certificate but still require the family or representative to pay for it.
– If the person needs the record quickly, ask whether the no-fee process has a different timeline than paid ordering.
Where to Check Requirements
– Washington DOH No-Fee Circumstances: doh.wa.gov/licenses-permits-and-certificates/vital-records/vital-records-no-fee-specific-circumstances
– Washington DOH Death Records: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record/death-record
Spokane Regional Health District – Death Certificates
What They Provide: Spokane County death certificates, certified death certificate orders, mail orders, walk-in orders, phone orders, online orders, identity and eligibility document review
Website: srhd.org/birth-death-certificates
Phone: Vital Records: 509-324-1601; Phone / Online Orders: 866-687-1464
Address: Spokane Regional Health District, 1101 W College Avenue, Spokane, WA 99201
Hours of Operation: Vital Records walk-in hours listed as Monday-Thursday, 7:30am-4:30pm, and Friday, 7:30am-12:30pm; no walk-in assistance after 4:15pm Monday-Thursday or 12:15pm Friday
Appointment / Referral Required: Walk-in, mail, phone, and online options available; call or check website before going
Documents Needed: Valid government identification or accepted alternate identification, required death record information, and proof of eligibility or qualifying relationship when required
Application Process: Review SRHD instructions, choose mail, walk-in, phone, or online ordering, complete the order process, provide identity and eligibility documentation, and pay the required fee
Eligibility: Qualified applicants under Washington vital records rules; eligibility depends on the person requesting the record, their relationship to the person named on the death certificate, and the type of copy requested
Cost: SRHD currently lists Mail: $35, Walk-In: $40, Phone: $43, and Online: $43
Insurance / Medicaid / Medicare: Not applicable
Service Area: Spokane County death certificates
Languages / Accessibility: Call to ask about interpreter services, accessibility support, and accommodations
Important Notes: SRHD is the local option for Spokane County death certificates. Fees are generally nonrefundable. Call before applying if the person is unsure whether they qualify to receive the certificate or whether their identity documents will be accepted.
Washington State Department of Health – Death Records
What They Provide: official Washington death certificates, long-form death certificates, short-form death certificates, noncertified informational copies, online orders, phone orders, mail order guidance, no-fee death certificate information for specific circumstances
Website: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record/death-record
Phone: VitalChek Phone Orders: 866-687-1464
Address: Washington State Department of Health, Center for Health Statistics, PO Box 9709, Olympia, WA 98507-9709
Hours of Operation: Online information available 24/7; processing times vary by ordering method
Appointment / Referral Required: No appointment required for mail, online, or phone ordering; follow DOH instructions for the selected order method
Documents Needed: Required death record information, valid government identification or accepted alternate identification, proof of qualifying relationship when required, and payment unless a no-fee circumstance applies
Application Process: Review DOH’s death record ordering page, choose the order method, submit the application and required documents, and pay applicable fees unless requesting under an approved no-fee circumstance
Eligibility: Qualified applicants requesting Washington State death records; eligibility depends on Washington vital records rules, the type of copy requested, and the requester’s relationship or legal need
Cost: Fees start at $25 per certificate; additional processing, VitalChek, authentication, mailing, or shipping fees may apply depending on order method
Insurance / Medicaid / Medicare: Not applicable
Service Area: Washington State
Languages / Accessibility: DOH provides vital records information online; call or check website for language access and accommodation options
Important Notes: Use official DOH or local health district ordering options. Avoid unofficial third-party websites that may charge extra without being the official issuing agency.
Marriage Certificate vs. Marriage License
What to Know
– A marriage license is the document people get before they are married.
– A marriage certificate is the recorded proof that the marriage happened.
– After the marriage ceremony, the signed certificate must be returned and recorded before certified copies are available.
– If someone needs proof of marriage for a name change, benefits, Social Security, ID update, or legal matter, they usually need a certified copy of the marriage certificate.
Helpful Notes
– If someone says they need a “marriage license copy,” clarify whether they need proof that the marriage happened. In most cases, they mean a certified marriage certificate.
– If the marriage was very recent, ask whether the officiant returned the signed certificate to the county auditor.
– Certified copies are usually ordered from the county auditor where the marriage was recorded or from Washington State Department of Health for eligible Washington records.
Where to Check Requirements
– Spokane County Marriage Information: spokanecounty.org/2364/Marriage-License
– Washington DOH Marriage / Divorce Records: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record/marriage-or-divorce-record
Getting a Washington Marriage Certificate
What to Know
– Washington marriage certificates are available for marriages that happened in Washington State.
– Certified marriage certificates may be needed for name changes, Social Security, driver license or ID updates, benefits, military benefits, immigration paperwork, insurance, banking, taxes, and legal matters.
– Washington State Department of Health has marriage records from 1968 to present for marriages that happened in Washington.
– Spokane County Auditor can provide certified copies of Spokane County marriage certificates.
– Marriage records are different from marriage licenses. The license is what authorizes the marriage; the certificate is the recorded proof that the marriage happened.
What the Person Will Need
– Full names of both people at the time of marriage application
– Date of marriage
– County where the marriage was recorded if known
– Valid ID or accepted identity documents if required
– Payment for certified copies
– Mailing address if ordering by mail or online
Helpful Notes
– If the marriage happened recently, the county auditor may be the best first contact because the record may not be available through Washington DOH right away.
– If the marriage happened outside Washington, request the marriage record from the state or country where the marriage happened.
– For name changes, ask the agency requesting proof whether they need a certified copy. Most agencies do.
– Fees are usually nonrefundable, so confirm the correct names, date, and county before ordering.
Where to Check Requirements
– Spokane County Marriage Information: spokanecounty.org/2364/Marriage-License
– Washington State Department of Health: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record/marriage-or-divorce-record
– Spokane County Auditor: 509-477-2270
– Washington DOH / VitalChek Phone Orders: 866-687-1464
If the Person Needs a Marriage Certificate for a Name Change
What to Know
– A certified marriage certificate is commonly needed to change a name with Social Security, DOL, banks, employers, insurance, benefits, and other agencies.
– The person may need more than one certified copy if multiple agencies require an original certified copy.
– Some agencies return the certified copy; others may keep it or require it to be mailed.
– The name on the certificate should match the person’s marriage record.
Steps
– Order a certified marriage certificate from the county auditor or Washington DOH.
– Update Social Security first if changing a legal name.
– After Social Security is updated, follow DOL’s process for updating a Washington ID or driver license.
– Update banks, benefits, employer records, insurance, medical records, and other accounts as needed.
Helpful Notes
– If the person only has a photocopy or decorative keepsake certificate, it may not be accepted for legal name changes.
– A certified copy usually has official certification, seal, or recording information.
– If the name change is complicated, such as prior name changes, divorce, immigration records, or mismatched documents, the person may need legal guidance before updating records.
Where to Check Requirements
– Spokane County Marriage Information: spokanecounty.org/2364/Marriage-License
– Washington DOH Marriage / Divorce Records: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record/marriage-or-divorce-record
– DOL Name Change Info: https://dol.wa.gov/driver-licenses-and-permits/update-driver-license-information/change-your-name-or-address-your-driver-license
Finding Older Spokane County Marriage Records
What to Know
– Spokane County marriage records can be searched through Washington State Digital Archives.
– Spokane County Auditor marriage records include indexing and images of marriage applications, licenses, returns, and certificates from 1880 to present.
– Older records may be useful for family history, legal research, genealogy, or replacing old marriage documentation.
– A digital image or search result may not be the same as a certified copy.
Helpful Notes
– If the person needs the record for legal purposes, ask whether a certified copy is required.
– If the person only needs genealogy or family history information, the Digital Archives search may be enough.
– For certified copies, contact Spokane County Auditor or Washington DOH depending on the record and purpose.
Where to Check Requirements
– Washington State Digital Archives: digitalarchives.wa.gov
– Spokane County Marriage Information: spokanecounty.org/2364/Marriage-License
– Spokane County Auditor: 509-477-2270
Spokane County Auditor – Marriage Certificates
What They Provide: Spokane County marriage records, certified marriage certificate copies, marriage license information, recorded marriage certificate copies, access to county marriage record information
Website: spokanecounty.org/2364/Marriage-License
Phone: 509-477-2270
Address: Spokane County Auditor, 1116 W Broadway Avenue, Spokane, WA 99260
Hours of Operation: Call or check website for current office hours before going
Appointment / Referral Required: Call first or check website; certified copies may be requested by mail or in office
Documents Needed: Names of each party at the time of application, date of marriage, payment, mailing information if requesting by mail, and any additional information requested by the Auditor’s Office
Application Process: Request a certified copy through the Spokane County Auditor by mail or in office; include required names, marriage date, payment, and mailing information if requesting by mail
Eligibility: People requesting Spokane County marriage records; certified copy access depends on county recording rules and available record information
Cost: Spokane County currently lists certified copies of marriage certificates as $3 each
Insurance / Medicaid / Medicare: Not applicable
Service Area: Spokane County marriage records
Languages / Accessibility: Call to ask about interpreter services, accessibility support, and accommodations
Important Notes: This is the local source for Spokane County marriage certificate copies. For recent marriages, confirm the signed certificate has been returned and recorded before requesting certified copies.
Washington State Department of Health – Marriage and Divorce Records
What They Provide: certified Washington marriage records, certified Washington divorce records, marriage records from 1968 to present, divorce records from 1968 to present, online orders, phone orders, mail order guidance, single status letter information
Website: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record/marriage-or-divorce-record
Phone: VitalChek Phone Orders: 866-687-1464
Address: Washington State Department of Health, Center for Health Statistics, PO Box 9709, Olympia, WA 98507-9709
Hours of Operation: Online information available 24/7; processing times vary by ordering method
Appointment / Referral Required: No appointment required for mail, online, or phone ordering; follow DOH instructions for the selected order method
Documents Needed: Required marriage record information, valid identity documentation if required, payment, and any additional documents required by the selected order method
Application Process: Review DOH’s marriage or divorce record ordering page, choose the order method, submit the required record information and documents, and pay applicable fees
Eligibility: People requesting Washington State marriage or divorce records from 1968 to present; record must have occurred in Washington State
Cost: Fees start at $25 per certificate; additional processing, VitalChek, authentication, mailing, or shipping fees may apply depending on order method
Insurance / Medicaid / Medicare: Not applicable
Service Area: Washington State marriage and divorce records from 1968 to present
Languages / Accessibility: DOH provides vital records information online; call or check website for language access and accommodation options
Important Notes: Use official DOH or county auditor ordering options. Avoid unofficial third-party websites that may charge extra without being the official issuing agency.
Divorce Certificate vs. Divorce Decree
What to Know
– A divorce certificate is a basic certified vital record showing that a divorce happened.
– A divorce decree is the court order signed by a judge that finalizes the divorce.
– The decree may include legal terms about parenting plans, child support, spousal support, property division, debt division, name changes, and other court orders.
– Washington State Department of Health provides divorce certificates, not full divorce decrees.
– Divorce decrees must be requested from the Superior Court Clerk in the county where the divorce was finalized.
Helpful Notes
– If someone only needs proof that they are divorced, a divorce certificate may be enough.
– If someone needs the actual terms of the divorce, parenting plan, child support order, or property/debt division, they need court records from the county clerk.
– Ordering the wrong document can cause delays and extra cost.
– If unsure, ask the agency requesting the record whether they need a certificate, decree, parenting plan, or other court document.
Where to Check Requirements
– Washington DOH Marriage / Divorce Records: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record/marriage-or-divorce-record
– Spokane County Court Records: spokanecounty.org/5236/Court-Records
– Spokane County Clerk Records: spokanecounty.org/192/Clerks-Records
Getting a Spokane County Divorce Decree or Court Record
What to Know
– Divorce decrees and divorce court documents are handled through the Superior Court Clerk in the county where the divorce was filed.
– Spokane County Clerk maintains Superior Court records, including divorce and family law records.
– Certified copies are available when an official court-certified copy is needed.
– Non-certified copies may be enough for personal records or general reference.
Steps
– Confirm the divorce was filed in Spokane County.
– Find the case number if possible.
– Contact the Spokane County Clerk’s Office or use the Spokane County court records tools to locate case information.
– Ask which document is needed: divorce decree, parenting plan, child support order, order of child support, findings and conclusions, or full case file copies.
– Request certified or non-certified copies depending on the purpose.
– Pay copy and certification fees.
Helpful Notes
– Certified copies from Spokane County Superior Court are currently listed as $5 for the first page and $1 for each additional page.
– Non-certified copies are currently listed as $0.25 per page, unless from microfilm, which is $0.50 per page.
– Some records may be sealed, restricted, or require special handling.
– If the person does not know the case number, searching by name may help locate the case.
– Divorce court records may include sensitive personal information, so only request what is actually needed.
Where to Check Requirements
– Spokane County Court Records: spokanecounty.org/5236/Court-Records
– Spokane County Clerk Records: spokanecounty.org/192/Clerks-Records
– Spokane County Obtain Copies: spokanecounty.org/194/Obtain-Copies-of-Documents
– Spokane County Court Viewer: cp.spokanecounty.org/courtdocumentviewer
Getting a Washington Divorce Certificate
What to Know
– Washington divorce certificates are available for divorces that happened in Washington State from 1968 to present.
– A divorce certificate is a one-page certified record showing that two people were divorced on a specific date.
– Washington State Department of Health issues divorce certificates from existing state records.
– A divorce certificate is different from a full divorce decree.
– Divorce certificates may be used for name changes, benefits, remarriage, Social Security, insurance, immigration paperwork, taxes, and general proof of divorce.
What the Person Will Need
– Full names of both parties at the time of divorce
– Approximate or exact date of divorce
– County where the divorce was finalized if known
– Payment for the certificate
– Mailing address if ordering by mail or online
– Identity documentation if required by the ordering method
Helpful Notes
– If the divorce happened before 1968, contact the county Superior Court Clerk where the divorce was finalized.
– If the divorce happened outside Washington, request the record from the state or country where the divorce happened.
– If the person needs proof for a legal case, custody issue, property matter, or court order enforcement, they may need the divorce decree instead of the divorce certificate.
– Use official Washington DOH or county court links only, not random third-party certificate websites.
Where to Check Requirements
– Washington State Department of Health: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record/marriage-or-divorce-record
– Washington DOH / VitalChek Phone Orders: 866-687-1464
Finding a Divorce Case Number
What to Know
– A case number can make it easier to request the correct divorce decree or court document.
– Spokane County has online court record search tools for Superior Court civil, domestic, and probate cases.
– Washington Courts also has a statewide case search tool that may help identify where a case was filed.
– The online search result is not the official complete court record.
Steps
– Search Spokane County Superior Court case information by name if the divorce may have been filed in Spokane County.
– Search Washington Courts if the person is unsure which county handled the divorce.
– Write down the case number, party names, and filing county if found.
– Contact the correct county clerk to request official copies.
Helpful Notes
– Names may have changed after the divorce, so search using names used at the time of filing when possible.
– If the divorce was older, the record may be harder to locate online.
– If the case involved sealing or confidential documents, online information may be limited.
– The county clerk is the official source for complete court records and copies.
Where to Check Requirements
– Spokane County Court Viewer: cp.spokanecounty.org/courtdocumentviewer
– Washington Courts Case Search: dw.courts.wa.gov
Washington State Department of Health – Marriage and Divorce Records
What They Provide: certified Washington divorce certificates, certified Washington marriage certificates, divorce records from 1968 to present, marriage records from 1968 to present, online orders, phone orders, mail order guidance, single status letter information
Website: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record/marriage-or-divorce-record
Phone: VitalChek Phone Orders: 866-687-1464
Address: Washington State Department of Health, Center for Health Statistics, PO Box 9709, Olympia, WA 98507-9709
Hours of Operation: Online information available 24/7; processing times vary by ordering method
Appointment / Referral Required: No appointment required for mail, online, or phone ordering; follow DOH instructions for the selected order method
Documents Needed: Required divorce record information, payment, and any identity documentation required by the selected order method
Application Process: Review DOH’s marriage or divorce record ordering page, choose the order method, submit the required record information and documents, and pay applicable fees
Eligibility: People requesting Washington State divorce certificates from 1968 to present; divorce must have occurred in Washington State
Cost: Fees start at $25 per certificate; additional processing, VitalChek, authentication, mailing, or shipping fees may apply depending on order method
Insurance / Medicaid / Medicare: Not applicable
Service Area: Washington State divorce records from 1968 to present
Languages / Accessibility: DOH provides vital records information online; call or check website for language access and accommodation options
Important Notes: DOH provides divorce certificates, not full divorce decrees. For a divorce decree or other court documents, contact the Superior Court Clerk in the county where the divorce was finalized.
Spokane County Clerk’s Office – Divorce Decrees and Court Records
What They Provide: Spokane County Superior Court divorce records, divorce decrees, certified court copies, non-certified court copies, family law case records, court document copies
Website: spokanecounty.org/5236/Court-Records
Phone: Spokane County Clerk’s Office: 509-477-2211
Address: Spokane County Courthouse, 1116 W Broadway Avenue, Spokane, WA 99260
Hours of Operation: Copy services listed as Monday-Friday, 8:30am-12:00pm and 1:00pm-4:00pm; call or check website before going
Appointment / Referral Required: Call first or check website; records may be requested in person and some searches or copies may be available through online court tools
Documents Needed: Case number if available, party names, approximate filing or divorce date, photo ID if requested, payment, and specific document names if known
Application Process: Search for the case number if needed, contact or visit the Clerk’s Office, request the specific divorce decree or court documents needed, choose certified or non-certified copies, and pay copy fees
Eligibility: People requesting Spokane County Superior Court divorce or family law records; access may depend on record status, confidentiality rules, sealing, and court policy
Cost: Certified copies currently listed as $5 for the first page and $1 for each additional page; non-certified copies currently listed as $0.25 per page, or $0.50 per page from microfilm
Insurance / Medicaid / Medicare: Not applicable
Service Area: Spokane County Superior Court records
Languages / Accessibility: Call to ask about interpreter services, accessibility support, and accommodations
Important Notes: This is the correct local office for Spokane County divorce decrees and divorce-related court documents. Court staff can provide procedural information and copies, but they cannot give legal advice.
Getting a Court-Ordered Name Change Record
What to Know
– A legal name change is usually completed through the court.
– After the judge approves the name change, the court order is the official record showing the person’s old legal name and new legal name.
– Certified copies of the court order may be needed to update Social Security, DOL, birth certificate, bank accounts, benefits, school records, employment records, immigration records, medical records, and other accounts.
– In Washington, name change petitions are usually filed in District Court, but some situations must be filed in Superior Court.
What the Person May Need
– Current legal name
– Requested new legal name
– Photo ID if available
– Birth certificate, divorce decree, or other supporting documents if requested by the court
– Filing fee or fee waiver paperwork if eligible
– Certified copies of the final name change order after approval
Helpful Notes
– Spokane County states name change orders must be typed and in black ink.
– Spokane County lists the name change filing fee as $287.
– A judge may ask to see a birth certificate, divorce decree, picture identification, or other documentation.
– Additional certified copies may be needed because agencies often want certified copies, not photocopies.
– Keep at least one certified copy in a safe place before mailing copies to agencies.
Where to Check Requirements
– Spokane County Name Changes: spokanecounty.gov/2194/Name-Changes
– Spokane County Name Change Forms: spokanecounty.gov/3074/Name-Change-Forms
– Washington Courts Name Change Forms: courts.wa.gov/forms/?fa=forms.static&staticID=13
When a Name Change May Need Superior Court
What to Know
– Some name changes are not handled through the regular District Court process.
– Spokane County says a name change should be filed in Superior Court in certain situations.
– Name changes for individuals under 18 must be done in Superior Court.
– Sealed name changes are handled through Superior Court.
– A sealed name change may apply when there is reasonable fear of domestic violence, stalking, unlawful harassment, coercive control, or when the request is related to gender expression or identity.
Helpful Notes
– If safety is involved, do not use the regular open/public name change process without checking the sealed name change rules.
– If the person is a minor, start with Superior Court forms and instructions instead of District Court forms.
– If the person is unsure where to file, contact the court before paying the filing fee.
– Court staff can explain process steps, but they cannot give legal advice.
Where to Check Requirements
– Spokane County Name Changes: spokanecounty.gov/2194/Name-Changes
– Spokane County Superior Court Forms: spokanecounty.gov/3091/Court-Forms
– Washington Courts Name Change Forms: courts.wa.gov/forms/?fa=forms.static&staticID=13
Getting Certified Copies of a Name Change Order
What to Know
– A certified copy is an official court copy with certification or seal.
– Many agencies require certified copies to update legal identity records.
– A photocopy or screenshot may not be accepted.
– Certified copies are requested from the court where the name change was granted.
Steps
– Confirm which court handled the name change.
– Find the case number if possible.
– Contact the court clerk or records office for that court.
– Ask for certified copies of the final name change order.
– Pay copy and certification fees.
– Ask whether copies can be requested in person, online, or by mail.
Helpful Notes
– For Spokane County Superior Court records, certified copies are currently listed as $5 for the first page and $1 for each additional page.
– Non-certified copies may be cheaper, but they may not work for legal identity updates.
– If the name change was sealed, access to copies may be restricted and may require special court process.
– If the person does not know the case number, search tools may help, but the court record is the official source.
Where to Check Requirements
– Spokane County Obtain Copies: spokanecounty.org/194/Obtain-Copies-of-Documents
– Spokane County Court Viewer: cp.spokanecounty.org/courtdocumentviewer
– Spokane County District Court Name Change Search: cp.spokanecounty.org/courtdocumentviewer/PublicViewer/DCHearingsByName.aspx?ct=nc
Updating a Washington Birth Certificate After a Court-Ordered Name Change
What to Know
– A court-ordered legal name change does not automatically update a birth certificate.
– If the person was born in Washington and wants their Washington birth certificate changed, they must request the change through Washington State Department of Health.
– DOH has a Court Order Legal Name Change Request process.
– The person will usually need the court order and identifying information from the current birth certificate.
What the Person May Need
– Completed Court Order Legal Name Change Request Form
– Certified copy of the court order
– Name currently listed on the birth certificate
– Date of birth
– Place of birth
– Parent names listed on the birth certificate
– Current mailing address and contact information
– Payment if ordering an updated certified birth certificate
Helpful Notes
– If the person was born outside Washington, they must contact the state or country where they were born.
– If the request involves correcting an error rather than changing a legal name, the birth certificate correction process may be different.
– If the person needs the updated birth certificate for DOL, Social Security, passport, or benefits, confirm what each agency will require.
– Keep certified court copies before mailing documents.
Where to Check Requirements
– Washington DOH Court-Ordered Name Change: doh.wa.gov/licenses-permits-and-certificates/vital-records/court-ordered-name-change
– Washington DOH Changing Birth Certificates: doh.wa.gov/licenses-permits-and-certificates/vital-records/how-correct-record/changing-birth-certificates
Spokane County District Court – Name Changes
What They Provide: adult name change filing, name change forms, court hearing scheduling, final name change orders, certified copies when applicable
Website: spokanecounty.gov/2194/Name-Changes
Phone: Spokane County District Court: 509-477-4770
Address: Spokane County District Court, 721 N Jefferson Street, Spokane, WA 99260
Hours of Operation: Call or check website for current court hours before going
Appointment / Referral Required: Filing and court hearing required; call or check forms before going
Documents Needed: Completed name change petition/forms, typed proposed order in black ink, photo ID if available, birth certificate, divorce decree, or other supporting documents if requested, and filing fee or fee waiver paperwork if eligible
Application Process: Review Spokane County name change instructions, complete the correct forms, file with the court, pay the filing fee or request a fee waiver if eligible, attend the scheduled hearing, and request certified copies of the final order after approval
Eligibility: Adults seeking a legal name change in Spokane County unless the situation requires Superior Court or a sealed process
Cost: Spokane County currently lists the name change filing fee as $287; additional certified copies may have separate costs
Insurance / Medicaid / Medicare: Not applicable
Service Area: Spokane County
Languages / Accessibility: Call to ask about interpreter services, ADA accommodations, and accessibility support
Important Notes: If the request involves a minor, sealed name change, domestic violence/stalking/unlawful harassment/coercive control safety concern, gender expression or identity, asylum, refugee status, or other protected situation, check Superior Court requirements before filing.
Spokane County Superior Court Clerk – Name Change Records / Certified Copies
What They Provide: Superior Court name change records, certified court copies, minor name change records, sealed name change process information, family court records, court document copies
Website: spokanecounty.gov/3091/Court-Forms
Phone: Spokane County Clerk’s Office: 509-477-2211
Address: Spokane County Courthouse, 1116 W Broadway Avenue, Spokane, WA 99260
Hours of Operation: Copy services listed as Monday-Friday, 8:30am-12:00pm and 1:00pm-4:00pm; call or check website before going
Appointment / Referral Required: Call first or check website; filing or record-copy process depends on the case type
Documents Needed: Case number if available, party name, approximate filing date, photo ID if requested, payment, and specific document name if known
Application Process: Contact the Clerk’s Office or use court record tools to locate the case, request certified or non-certified copies, and pay copy fees
Eligibility: People requesting Spokane County Superior Court name change or court records; access may depend on confidentiality, sealing, case type, and court rules
Cost: Certified copies are currently listed as $5 for the first page and $1 for each additional page; non-certified copies are currently listed as $0.25 per page, or $0.50 per page from microfilm
Insurance / Medicaid / Medicare: Not applicable
Service Area: Spokane County Superior Court records
Languages / Accessibility: Call to ask about interpreter services, ADA accommodations, and accessibility support
Important Notes: This is the correct local office for Superior Court name change records, including minor name changes and sealed name change matters. Court staff can provide procedural information and copies, but they cannot give legal advice.
Washington State Department of Health – Court-Ordered Name Change for Birth Certificates
What They Provide: Washington birth certificate updates after court-ordered legal name change, birth certificate amendment instructions, request forms, updated certified birth certificate ordering information
Website: doh.wa.gov/licenses-permits-and-certificates/vital-records/court-ordered-name-change
Phone: Washington DOH Vital Records information available through website; VitalChek Phone Orders: 866-687-1464
Address: Washington State Department of Health, Center for Health Statistics, PO Box 9709, Olympia, WA 98507-9709
Hours of Operation: Online information available 24/7; processing times vary
Appointment / Referral Required: No appointment required; follow DOH mailing or submission instructions
Documents Needed: Completed Court Order Legal Name Change Request Form, certified court order, required birth certificate information, contact information, and payment if ordering a certified copy
Application Process: Review DOH instructions, complete the request form, gather the certified court order and required birth record information, submit to DOH, and order an updated certified copy if needed
Eligibility: People born in Washington State who have a court-ordered legal name change and want to update their Washington birth certificate
Cost: Costs may apply for updated certified birth certificate copies or related services; check DOH current fees before submitting
Insurance / Medicaid / Medicare: Not applicable
Service Area: Washington State birth certificates
Languages / Accessibility: DOH provides vital records information online; call or check website for language access and accommodation options
Important Notes: This does not replace the court name change process. The court order comes first; the birth certificate update is a separate DOH step afterward.
Correcting a Washington Vital Record
What to Know
– Washington State Department of Health can only correct certificates for births, deaths, marriages, or divorces that happened in Washington State.
– Most corrections use Washington DOH’s Affidavit for Correction form and required proof documents.
– The process is different from ordering a new certificate. The correction must be reviewed and processed before an updated certificate can be issued.
– Corrections may apply to spelling errors, wrong dates, missing information, parent information, marriage/divorce information, or death certificate information depending on the record type and proof available.
What the Person May Need
– Completed and signed Affidavit for Correction form
– Copy of government-issued photo ID
– Proof of relationship, if required
– Supporting proof documents showing the correct information
– Current certificate copy if available
– Payment if ordering a new certified copy after the correction is processed
Helpful Notes
– Do not assume every record can be corrected with the same form or same proof.
– Birth, death, marriage, and divorce corrections each have their own rules.
– If the correction involves a child’s name, parent information, medical cause of death, or a court-ordered change, extra steps may apply.
– If the correction is tied to a legal name change, use the court-ordered name change process instead.
– If the record is from another state, contact that state’s vital records office.
Where to Check Requirements
– Washington DOH How to Correct a Record: doh.wa.gov/licenses-permits-and-certificates/vital-records/how-correct-record
– Washington DOH Vital Records Forms: doh.wa.gov/licenses-permits-and-certificates/vital-records/forms-vital-records
– Spokane Regional Health District Vital Records: 509-324-1601
Correcting a Birth Certificate
What to Know
– Washington birth certificate corrections are handled through Washington State Department of Health.
– The person usually needs an Affidavit for Correction form, photo ID, proof of relationship if required, and supporting proof documents.
– Corrections for children under 18 may have extra requirements.
– Changing a child’s name may require signatures from both parents listed on the certificate unless an exception applies.
Common Correction Examples
– Spelling error in a name
– Incorrect date or place information
– Parent name error
– Missing or incorrect birth information
– Minor record error needing proof documentation
Helpful Notes
– A legal name change is not the same as correcting an error.
– If the person has a court order changing their name, use the DOH court-ordered name change process instead.
– If parentage needs to be added or changed, the parentage process may apply instead of a simple correction.
– Keep copies of all documents before mailing anything.
Where to Check Requirements
– Birth Certificate Corrections: doh.wa.gov/licenses-permits-and-certificates/vital-records/how-correct-record/changing-birth-certificates
– Court-Ordered Name Change: doh.wa.gov/licenses-permits-and-certificates/vital-records/court-ordered-name-change
– Parentage: doh.wa.gov/licenses-permits-and-certificates/vital-records/parentage
Correcting a Death Certificate
What to Know
– Washington death certificate corrections are handled through Washington State Department of Health.
– The person usually needs an Affidavit for Correction form, photo ID, proof of relationship if required, and supporting proof documents.
– Non-medical and medical death certificate corrections may have different rules.
– Medical information, cause of death, or facility/practitioner information may require correction by the medical certifier, facility, or authorized professional.
Common Correction Examples
– Spelling error in the deceased person’s name
– Incorrect date or place information
– Incorrect personal information
– Informant information errors
– Certain non-medical details needing correction
Helpful Notes
– Cause and manner of death corrections are not usually handled like a simple family correction.
– Death or fetal death records registered through a court order may require another court order to amend or correct.
– If the correction is urgent for estate, insurance, burial, military, or benefit reasons, call DOH or the local vital records office before submitting.
– Ask the agency requesting the death certificate whether they need long-form or short-form after correction.
Where to Check Requirements
– Death Certificate Corrections: doh.wa.gov/licenses-permits-and-certificates/vital-records/how-correct-record/changing-death-certificates
– Facility / Practitioner Corrections: doh.wa.gov/licenses-permits-and-certificates/vital-records/how-correct-record/facility-and-practitioner-corrections-information
– Spokane Regional Health District Vital Records: 509-324-1601
Correcting a Marriage or Divorce Certificate
What to Know
– Washington marriage and divorce certificate corrections are handled through Washington State Department of Health.
– The person usually needs an Affidavit for Correction form, photo ID, proof of relationship if required, and supporting proof documents.
– Marriage and divorce records are corrected differently than court orders or divorce decrees.
– If the issue is with a divorce decree, parenting plan, or court order, contact the county Superior Court Clerk instead.
Common Correction Examples
– Spelling error in a name
– Incorrect marriage or divorce date
– Incorrect county information
– Incorrect personal information listed on the certificate
– Record mismatch needing proof documentation
Helpful Notes
– Washington DOH provides marriage and divorce certificates, not full court case records.
– If the person needs to correct a divorce decree or court order, they may need legal advice or a court process.
– If the marriage record was recently filed, the county auditor may also be useful for questions about how the original record was submitted.
– If the divorce record issue involves court filings, contact the Superior Court Clerk in the county where the divorce was finalized.
Where to Check Requirements
– Marriage / Divorce Certificate Corrections: doh.wa.gov/licenses-permits-and-certificates/vital-records/how-correct-record/changing-marriage-and-divorce-certificates
– Spokane County Marriage Information: spokanecounty.org/2364/Marriage-License
– Spokane County Clerk Records: spokanecounty.org/192/Clerks-Records
Washington State Department of Health – Vital Record Corrections
What They Provide: Washington birth certificate corrections, death certificate corrections, marriage certificate corrections, divorce certificate corrections, Affidavit for Correction forms, correction instructions, supporting proof document guidance
Website: doh.wa.gov/licenses-permits-and-certificates/vital-records/how-correct-record
Phone: Washington DOH Center for Health Statistics: 360-236-4300
Address: Washington State Department of Health, Center for Health Statistics, Attn: Corrections, PO Box 47814, Olympia, WA 98504-7814
Hours of Operation: Online information available 24/7; call or check website for current phone support hours
Appointment / Referral Required: No appointment required; corrections are submitted to Washington DOH following the instructions for the record type
Documents Needed: Completed and signed Affidavit for Correction form, copy of government-issued photo ID, proof of relationship if required, and supporting proof documents showing the correct information
Application Process: Review the DOH correction page for the correct record type, complete the required form, gather ID and proof documents, mail the correction request to DOH, and order an updated certificate after the correction is processed if needed
Eligibility: People requesting corrections to Washington birth, death, marriage, or divorce records; eligibility depends on the record type, requester relationship, and correction requested
Cost: Correction review may not be the same as ordering a certificate; costs may apply if ordering an updated certified copy or using additional services
Insurance / Medicaid / Medicare: Not applicable
Service Area: Washington State vital records
Languages / Accessibility: DOH provides vital records information online; call or check website for language access and accommodation options
Important Notes: Use the correct DOH correction pathway before mailing documents. If the issue is a legal name change, parentage change, adoption, sex designation change, or court order, a separate process may apply.
Spokane Regional Health District – Vital Records Questions
What They Provide: local vital records information, Spokane-area birth and death certificate ordering support, guidance on birth or death certificate questions, referral to Washington DOH correction process
Website: srhd.org/birth-death-certificates
Phone: 509-324-1601
Address: Spokane Regional Health District, 1101 W College Avenue, Spokane, WA 99201
Hours of Operation: Vital Records walk-in hours listed as Monday-Thursday, 7:30am-4:30pm, and Friday, 7:30am-12:30pm; no walk-in assistance after 4:15pm Monday-Thursday or 12:15pm Friday
Appointment / Referral Required: Call first if the question is about correcting a record
Documents Needed: Depends on the question; helpful documents may include the current certificate copy, photo ID, proof of relationship, and documents showing the correct information
Application Process: Call SRHD Vital Records if the person has questions about a Spokane-area birth or death certificate, then follow Washington DOH correction instructions if a formal correction is needed
Eligibility: People with questions about Spokane-area birth or death records or Washington vital records access
Cost: Calling for general guidance is free; certificate orders and corrected certified copies may have fees
Insurance / Medicaid / Medicare: Not applicable
Service Area: Spokane County birth/death certificate assistance; formal corrections are handled by Washington DOH
Languages / Accessibility: Call to ask about interpreter services, accessibility support, and accommodations
Important Notes: SRHD is useful for questions, birth/death certificate orders, and local guidance, but Washington DOH is the main correction pathway for Washington vital records.
Choosing the Best Ordering Method
What to Know
– Vital records can usually be ordered online, by phone, by mail, or in person, depending on the record type and issuing agency.
– Spokane Regional Health District handles Washington birth certificates and Spokane County death certificates.
– Washington State Department of Health handles Washington birth, death, marriage, and divorce records.
– VitalChek is Washington DOH’s approved third-party vendor for online and phone orders.
– Other third-party websites may charge extra fees and may not be the official issuing agency.
Helpful Notes
– In-person ordering may be best when someone needs local help, has questions, or wants document review before paying.
– Mail ordering may cost less but usually takes longer.
– Online and phone ordering may be convenient but usually include extra processing or service fees.
– Certified copies usually require identity documentation and proof of qualifying relationship.
– If the record happened outside Washington, order from the state or country where the event happened.
Where to Check Requirements
– Spokane Regional Health District: srhd.org/birth-death-certificates
– Washington State Department of Health: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record
– VitalChek: vitalchek.com
– SRHD Vital Records: 509-324-1601
– Washington DOH Vital Records: 360-236-4300
– VitalChek Phone Orders: 866-687-1464
Ordering Online
What to Know
– Online ordering is usually available through VitalChek for Washington vital records.
– VitalChek is the approved third-party vendor for Washington State Department of Health.
– Online ordering may be faster or more convenient, but it usually costs more than mail ordering.
– Online orders may include certificate fees, processing fees, and shipping fees.
Steps
– Confirm the record happened in Washington State.
– Confirm whether the person needs Spokane Regional Health District, Washington DOH, a county office, or another state.
– Use only the official agency website or VitalChek.
– Gather required record information, ID, and proof of qualifying relationship if needed.
– Complete the online order.
– Pay all required certificate, processing, and shipping fees.
– Watch for email updates, mailing updates, or requests for additional documentation.
Helpful Notes
– Online ordering can be useful when the person has a debit or credit card and stable mailing access.
– If the person does not have a card for payment, online ordering may not work well.
– If the person lacks ID or proof of eligibility, online ordering may be delayed or denied.
– Avoid random websites that claim to “help” order records but are not official or approved.
Where to Check Requirements
– Washington DOH Ordering Vital Records: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record
– Spokane Regional Health District: srhd.org/birth-death-certificates
– VitalChek: vitalchek.com
Ordering By Mail
What to Know
– Mail ordering is often the lower-cost option, but it can take longer.
– Washington DOH mail orders may take several weeks depending on processing time, payment processing, and mailing time.
– Mail orders usually require a completed order form, signature, photocopy of valid ID, proof documentation if needed, and payment.
– Washington DOH mail payment is usually by check or money order.
Steps
– Download the correct order form from Washington DOH, Spokane Regional Health District, or the correct county office.
– Complete the form carefully and sign it.
– Include a photocopy of valid ID.
– Include proof of qualifying relationship or eligibility if required.
– Include payment by the accepted method.
– Mail the packet to the correct address.
– Keep copies of the application and documents before mailing.
Helpful Notes
– Mail ordering is not ideal when someone needs the record urgently.
– Missing ID, missing signature, wrong payment, or missing proof documents can delay the order.
– Use the exact mailing address listed on the official form or agency page.
– If the person is applying for a no-fee record, make sure they follow the no-fee instructions instead of the regular paid order process.
Where to Check Requirements
– Washington DOH Ordering Vital Records: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record
– Spokane Regional Health District: srhd.org/birth-death-certificates
Ordering In Person
What to Know
– In-person ordering is useful when the person needs help, has questions, or wants local review of documents.
– Spokane Regional Health District offers walk-in service for Washington birth certificates and Spokane County death certificates.
– SRHD Vital Records walk-in hours are listed as Monday-Thursday, 7:30am-4:30pm, and Friday, 7:30am-12:30pm.
– SRHD notes no walk-in assistance after 4:15pm Monday-Thursday or after 12:15pm Friday.
Steps
– Confirm the record type before going.
– Gather required record information.
– Bring valid ID or accepted alternate ID.
– Bring proof of qualifying relationship or eligibility if required.
– Bring payment.
– Arrive early enough to complete the process before walk-in cutoff time.
– Ask staff whether the certificate can be issued same day or must be mailed.
Helpful Notes
– In-person ordering may cost more than mail ordering but can prevent mistakes.
– This option is especially helpful when the person is unsure whether their documents will be accepted.
– SRHD handles Washington birth certificates and Spokane County death certificates.
– For marriage, divorce, or records outside SRHD’s scope, the person may need Washington DOH, Spokane County Auditor, Spokane County Clerk, or another county/state office.
Where to Check Requirements
– Spokane Regional Health District: srhd.org/birth-death-certificates
– SRHD Vital Records: 509-324-1601
– Address: 1101 W College Avenue, Spokane, WA 99201
Ordering By Phone
What to Know
– Phone ordering is usually handled through VitalChek.
– Phone ordering can help people who do not have easy internet access.
– Phone orders usually cost more than mail orders.
– The person may still need to submit ID or proof documents after placing the order.
Steps
– Call VitalChek at 866-687-1464.
– Provide the required record information.
– Confirm identity and eligibility requirements.
– Pay by accepted card or payment method.
– Follow any instructions for submitting ID or proof documents.
– Watch for mail delivery or follow-up requests.
Helpful Notes
– This may not be the best option if the person does not have a debit or credit card.
– Confirm the full cost before completing the order.
– Ask about processing and shipping time during the call.
– Use the official VitalChek number instead of searching random third-party ordering sites.
Where to Check Requirements
– VitalChek Phone Orders: 866-687-1464
– Spokane Regional Health District: srhd.org/birth-death-certificates
– Washington DOH Ordering Vital Records: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record
Spokane Regional Health District – Vital Records Orders
What They Provide: Washington birth certificates, Spokane County death certificates, walk-in orders, mail orders, phone orders, online orders, identity and eligibility document review
Website: srhd.org/birth-death-certificates
Phone: Vital Records: 509-324-1601; Phone / Online Orders: 866-687-1464
Address: 1101 W College Avenue, Spokane, WA 99201
Hours of Operation: Vital Records walk-in hours listed as Monday-Thursday, 7:30am-4:30pm, and Friday, 7:30am-12:30pm; no walk-in assistance after 4:15pm Monday-Thursday or 12:15pm Friday
Appointment / Referral Required: Walk-in, mail, phone, and online options available; call or check website before going
Documents Needed: Required record information, valid government identification or accepted alternate identification, proof of eligibility or qualifying relationship when required, and payment
Application Process: Choose mail, walk-in, phone, or online ordering; complete the required order process; provide identity and eligibility documentation; and pay the required fee
Eligibility: Qualified applicants requesting Washington birth certificates or Spokane County death certificates
Cost: SRHD currently lists birth/death certificate costs as Mail: $35, Walk-In: $40, Phone: $43, and Online: $43
Insurance / Medicaid / Medicare: Not applicable
Service Area: Washington birth certificates and Spokane County death certificates
Languages / Accessibility: Call to ask about interpreter services, accessibility support, and accommodations
Important Notes: SRHD is the main local Spokane option for birth and death certificate ordering. For Washington marriage and divorce records, use Washington DOH or the county office where the record was filed.
Washington State Department of Health – Vital Records Orders
What They Provide: Washington birth certificates, death certificates, marriage certificates, divorce certificates, noncertified informational copies, online orders, phone orders, mail orders, order status support
Website: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record
Phone: Washington DOH Vital Records: 360-236-4300; VitalChek Phone Orders: 866-687-1464
Address: Washington State Department of Health, Center for Health Statistics, PO Box 9709, Olympia, WA 98507-9709
Hours of Operation: DOH phone support is listed Monday-Friday, 9:00am-2:00pm; online information available 24/7
Appointment / Referral Required: No appointment required for mail, online, or phone ordering; follow DOH instructions for the selected order method
Documents Needed: Required record information, signature when required, photocopy of valid ID, proof documentation when required, and payment
Application Process: Review DOH’s ordering page, choose the correct record type and order method, submit the required form or online/phone order, provide documents, and pay applicable fees
Eligibility: Qualified applicants requesting Washington vital records; eligibility depends on the record type, record age, requester relationship, and copy type
Cost: DOH fees start at $25 per certificate; additional VitalChek, processing, mailing, shipping, or authentication fees may apply
Insurance / Medicaid / Medicare: Not applicable
Service Area: Washington State
Languages / Accessibility: DOH phone line includes option 8 for Spanish; call or check website for language access and accommodation options
Important Notes: Washington DOH states VitalChek is its only contracted and approved third-party vendor. Use official DOH, SRHD, county, or VitalChek links to avoid unnecessary third-party fees.
Vital Records Fee Basics
What to Know
– Vital record fees depend on the issuing agency, record type, and ordering method.
– The base Washington certificate fee is usually $25 per certificate, but the total may increase with local processing fees, VitalChek fees, shipping, or authentication fees.
– Spokane Regional Health District and Washington State Department of Health may have different total costs.
– Fees are usually nonrefundable, even if the record cannot be found or the person is not eligible to receive it.
Helpful Notes
– Always check the current fee before quoting a cost to a client.
– Mail orders are often cheaper but slower.
– Online and phone orders are often faster or more convenient but usually cost more.
– If a no-fee option applies, follow the no-fee instructions instead of the regular paid order process.
Where to Check Requirements
– Spokane Regional Health District: srhd.org/birth-death-certificates
– Washington DOH Ordering Vital Records: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record
– Washington DOH No-Fee Circumstances: doh.wa.gov/licenses-permits-and-certificates/vital-records/vital-records-no-fee-specific-circumstances
– SRHD Vital Records: 509-324-1601
– Washington DOH Vital Records: 360-236-4300
Spokane Regional Health District Fees
What to Know
– Spokane Regional Health District handles Washington birth certificates and Spokane County death certificates.
– SRHD lists different totals depending on how the person orders.
– Current SRHD listed fees are:
– Mail: $35
– Walk-In: $40
– Phone: $43
– Online: $43
Helpful Notes
– Walk-in costs more than mail but may help prevent mistakes if the person needs document review.
– Phone and online orders may be more convenient but cost more than mail.
– SRHD fees are generally nonrefundable.
– Call or check the SRHD website before sending a client, especially if the person has limited funds.
Where to Check Requirements
– Website: srhd.org/birth-death-certificates
– FAQ: srhd.org/birth-death-certificates-faqs
– Phone: 509-324-1601
Washington State Department of Health Fees
What to Know
– Washington DOH certificate fees start at $25 per certificate.
– Online and phone orders through VitalChek currently start at $40.50 before optional or additional fees.
– The online/phone fee breakdown listed by DOH includes:
– $25 certificate fee
– $8.50 VitalChek fee
– $7 DOH processing fee
– VitalChek may offer an optional identity authentication quiz, which can increase the total.
– Other fees may apply depending on shipping, authentication, and order method.
Helpful Notes
– DOH mail orders are usually cheaper than online or phone orders but take longer.
– Online and phone orders may be more convenient but include VitalChek and processing fees.
– Use Washington DOH or VitalChek links directly.
– Avoid unofficial third-party sites that may add unnecessary costs.
Where to Check Requirements
– Website: doh.wa.gov/licenses-permits-and-certificates/vital-records/ordering-vital-record
– VitalChek Phone Orders: 866-687-1464
– Washington DOH Vital Records: 360-236-4300
No-Fee Vital Records in Specific Circumstances
What to Know
– Washington DOH has no-fee options only in specific circumstances.
– No-fee birth certificates may be available for people experiencing homelessness when the request is submitted by a government agency or homeless service provider.
– No-fee birth certificates may also be available in specific school-enrollment situations.
– Some other no-fee circumstances may apply for certain government, legal, or benefit-related purposes.
Helpful Notes
– No-fee does not mean every person can walk in and receive a free certificate.
– The person must meet the specific DOH requirements for the no-fee category.
– Some no-fee requests require an agency, provider, school, or government office to submit or support the request.
– If the person does not qualify for a no-fee option, regular certificate and processing fees may apply.
Where to Check Requirements
– Website: doh.wa.gov/licenses-permits-and-certificates/vital-records/vital-records-no-fee-specific-circumstances
– Washington DOH Vital Records: 360-236-4300
Fee Tips for Case Managers / Clients
Helpful Notes
– Confirm whether the person needs a certified copy or noncertified informational copy before paying.
– For death certificates, ask whether the agency needs long-form or short-form before ordering.
– Keep receipts, confirmation numbers, and copies of submitted forms whenever possible.
– If using agency funds, verify eligibility, record type, and total cost before payment.
ID Needed to Order Vital Records
What to Know
– Most certified vital record orders require proof of identity.
– The person may also need to show they are eligible to receive the record.
– Identity requirements can vary depending on the record type and how the person orders.
– A certified copy is usually needed for legal uses, such as ID, benefits, school, Social Security, insurance, banking, or court matters.
Common ID Options
– Driver license
– State ID card
– Passport
– Military ID
– Tribal ID
– Permanent resident card
– Other government-issued photo ID
If the Person Does Not Have Photo ID
– They may be able to use alternate documents.
– They may need more than one document.
– Examples may include mail, benefit letters, school records, medical records, pay stubs, Social Security paperwork, court documents, or other records showing name and identity.
– The person should contact the vital records office before paying if they are unsure their documents will be accepted.
Helpful Notes
– The name on the ID should match the name used on the order when possible.
– If the person’s name changed, they may need proof of the name change, such as a marriage certificate, divorce decree, or court order.
– If ordering someone else’s record, the person may need proof of relationship or legal authority.
– Fees are usually nonrefundable, so it is better to confirm ID requirements before submitting payment.
When an Agency or Provider May Be Needed
What to Know
– Some no-fee birth certificate requests must be submitted by a government agency or homeless service provider on behalf of the person.
– This is especially important for people experiencing homelessness who were born in Washington and currently live in Washington.
– Some agencies may not directly pay for certificates but may help complete forms, verify homelessness, gather documents, or submit the request.
– Assistance can depend on eligibility, funding, staff availability, and the reason the record is needed.
Helpful Notes
– Do not assume an agency can pay until the person calls or asks directly.
– If the person has a case manager, shelter advocate, school liaison, outreach worker, or benefits worker, start there.
– If the person is requesting a no-fee birth certificate, make sure the agency follows Washington DOH’s no-fee process instead of the regular paid order process.
– If the person was born outside Washington, check the birth state’s fee-waiver or assistance rules.
Best Places to Ask First
– Current case manager or housing navigator
– Shelter or homeless service provider
– School homeless liaison or enrollment staff
– DSHS worker, if the person receives public benefits
– Youth outreach or drop-in program
– 211 for current local referrals
Washington 211
What They Provide: referrals to local agencies, identification assistance referrals, birth certificate fee assistance referrals when available, basic needs referrals, shelter referrals, homeless service referrals, public benefits referrals
Website: wa211.org
Phone: 211; Alternate Phone: 877-211-9274
Address: Phone and online referral service
Hours of Operation: Call or check website for current contact hours
Appointment / Referral Required: No appointment required to call
Documents Needed: Not applicable for referral; helpful information may include ZIP code, age, housing status, income situation, record needed, state of birth, and reason the document is needed
Application Process: Call 211 or search online and ask for birth certificate fee assistance, vital records assistance, ID assistance, document assistance, or help replacing records
Eligibility: Anyone seeking referral information; actual agency eligibility varies by program
Cost: Free to contact
Insurance / Medicaid / Medicare: Not applicable
Service Area: Washington State, including Spokane County
Languages / Accessibility: Call to ask about interpreter services and accessibility options
Important Notes: 211 is the best starting point when there is no obvious program paying for a certificate. Ask specifically for “birth certificate fee payment assistance” or “document assistance,” because general searches may miss smaller programs.
Washington State Department of Health – No-Fee Vital Records Requests
What They Provide: no-fee birth certificate pathway for eligible people experiencing homelessness, no-fee vital records for specific circumstances, instructions for agency-supported requests
Website: doh.wa.gov/licenses-permits-and-certificates/vital-records/vital-records-no-fee-specific-circumstances
Phone: Washington DOH Vital Records: 360-236-4300
Address: Washington State Department of Health, Center for Health Statistics, PO Box 9709, Olympia, WA 98507-9709
Hours of Operation: Online information available 24/7; call to confirm current phone support hours
Appointment / Referral Required: No appointment required; agency/provider submission may be required depending on no-fee category
Documents Needed: Depends on the no-fee category; may include application, identity documentation, proof of qualifying relationship, homelessness verification, agency/provider documentation, school enrollment documentation, food assistance documentation, or VA documentation
Application Process: Review the no-fee vital records page, confirm the person qualifies, have the appropriate agency/provider complete or support the request when required, gather documents, and submit the request using DOH instructions
Eligibility: People who meet Washington DOH’s specific no-fee vital record circumstances
Cost: Free only when the request meets DOH’s no-fee rules
Insurance / Medicaid / Medicare: Not applicable
Service Area: Washington State vital records
Languages / Accessibility: Call or check website for language access and accommodation options
Important Notes: For a no-fee birth certificate for a person experiencing homelessness, DOH says the request must be submitted by a government agency or homeless service provider working on behalf of the person. This is not the same as regular paid ordering.
SNAP Homeless Services / Coordinated Entry
What They Provide: homeless coordinated assessment, housing navigation, homeless service connection, resource referrals, possible document assistance connection, support identifying agencies that may help with records or ID barriers
Website: snapwa.org/homeless
Phone: SNAP Main Phone: 509-456-7627
Address: SNAP Pacific, 124 E Pacific Avenue, Spokane, WA 99202
Hours of Operation: Homeless Services walk-in coordinated assessment listed Monday, Tuesday, and Wednesday at 8:00am and 1:00pm; first-come, first-served with limited walk-in slots; call or check website before going
Appointment / Referral Required: Walk-in coordinated assessment available during listed times; call first when possible
Documents Needed: Photo ID if available, income information if available, homelessness information, household information, and documents related to housing or service needs if available
Application Process: Contact SNAP or attend coordinated assessment walk-in hours and ask about housing navigation, document barriers, birth certificate needs, ID needs, and referrals for possible assistance
Eligibility: Individuals without children experiencing homelessness or at risk of homelessness; coordinated entry rules and program eligibility apply
Cost: Free to contact
Insurance / Medicaid / Medicare: Not applicable
Service Area: Spokane County
Languages / Accessibility: Call to ask about interpreter services, accessibility support, and accommodations
Important Notes: SNAP may not directly pay for vital records, but as a homeless service and coordinated entry provider, they may help clients connect to the correct pathway, verification, or partner agency for document-related needs.
Cup of Cool Water Ministries
What They Provide: youth and young adult drop-in services, homeless youth support, mail service, showers, laundry, meals, clothing, internet access, job application support, workforce development connection, case support and referral connection
Website: cupofcoolwater.org
Phone: 509-747-6686
Address: 1106 W 2nd Avenue, Spokane, WA 99201
Hours of Operation: Drop-In: Monday-Thursday, 12:00pm-3:00pm; call or check website to confirm current hours
Appointment / Referral Required: Walk in during drop-in hours; call first when possible
Documents Needed: Call to confirm; helpful documents may include any ID available, school records, benefit notices, Social Security information, birth state information, and documents related to employment, housing, or service needs
Application Process: Walk in or call and ask about document barriers, birth certificate needs, ID needs, mail service, job application support, or referral connection
Eligibility: Youth and young adults experiencing homelessness or crisis; commonly serves ages 14-24
Cost: Free for drop-in services
Insurance / Medicaid / Medicare: Not applicable
Service Area: Spokane area
Languages / Accessibility: Call to ask about accessibility support and accommodations
Important Notes: This may be especially useful for young people who need documents for employment, school, housing, or benefits. Confirm whether current staff can help with birth certificate requests, fees, or no-fee verification before relying on direct payment assistance.
Volunteers of America Eastern Washington – Crosswalk Youth Shelter
What They Provide: youth shelter, wraparound case management, basic needs, meals, clothing, hygiene supplies, showers, laundry, education support, employment support, computer access, document barrier support through case management when available
Website: voaspokane.org
Phone: VOA Main Phone: 509-624-2378; Youth Outreach Team numbers may vary, so call main line for current connection
Address: VOA Main Office: 1440 N Haven Street, Spokane, WA 99202; call for youth shelter access details
Hours of Operation: Shelter and youth services vary by program; call to confirm current access
Appointment / Referral Required: Call first or connect through youth outreach/shelter process
Documents Needed: Call to confirm; helpful documents may include any ID available, school records, birth information, benefit information, and documents related to shelter, school, employment, or housing needs
Application Process: Contact VOA or Crosswalk and ask about youth shelter, case management, document barriers, birth certificate needs, ID needs, school enrollment, or employment-document support
Eligibility: Homeless or at-risk youth; program age requirements vary by service
Cost: Free for many youth shelter and support services
Insurance / Medicaid / Medicare: Not applicable
Service Area: Spokane area / Eastern Washington youth services
Languages / Accessibility: Call to ask about interpreter services, accessibility support, and accommodations
Important Notes: Crosswalk is not listed as a vital records office, but youth shelter case management may help young people work through document barriers needed for school, employment, shelter, housing, or benefits.
Jewels Helping Hands – Navigation Center
What They Provide: low-barrier homeless navigation, daytime resource access, outreach connection, showers, restrooms, charging access, connection to service providers, document barrier navigation when available
Website: jewelshelpinghandsspokane.org
Phone: Navigation Center: 509-507-4624; Security After 7:00pm: 509-507-4623
Address: 527 S Cannon Street, Spokane, WA 99204
Hours of Operation: Navigation Center listed as open daily, 8:30am-5:30pm; call to confirm current hours
Appointment / Referral Required: Walk-in or call; availability may vary
Documents Needed: Call to confirm; helpful documents may include any ID available, birth information, benefit notices, shelter paperwork, homelessness verification, and documents related to the request
Application Process: Visit or call the Navigation Center and ask about document barriers, birth certificate needs, ID needs, homelessness verification, or connection to providers who may help apply or pay
Eligibility: People experiencing homelessness or housing instability in Spokane
Cost: Free to contact
Insurance / Medicaid / Medicare: Not applicable
Service Area: Spokane area
Languages / Accessibility: Call to ask about accessibility support and accommodations
Important Notes: This is a low-barrier navigation option, not a vital records office. Confirm current availability for document assistance because help may depend on staffing, partnerships, and funding.
School Homeless Liaison / School Enrollment Staff
What They Provide: school enrollment support, McKinney-Vento support, help removing enrollment barriers, school documentation support, referral connection, possible support for no-fee birth certificate requests tied to enrollment
Website: Contact the student’s school district or school office
Spokane County School District Contact Numbers:
– Central Valley School District: 509-558-5400
– Cheney School District: 509-559-4501
– Deer Park School District: 509-464-5500
– East Valley School District: 509-924-1830
– Freeman School District: 509-291-3695
– Great Northern School District: 509-747-7714
– Liberty School District: 509-624-4415
– Mead School District: 509-465-6000
– Medical Lake School District: 509-565-3100
– Newport School District: 509-447-3167
– Nine Mile Falls School District: 509-340-4300
– Orchard Prairie School District: 509-467-9517
– Reardan-Edwall School District: 509-796-2701
– Riverside School District: 509-464-8201
– Rosalia School District: 509-523-3061
– Spokane Public Schools: 509-354-5900
– St. John School District: 509-397-8058
– Tekoa School District: 509-284-3281
– West Valley School District: 509-924-2150
Address: School district or school office
Hours of Operation: School office hours vary
Appointment / Referral Required: Call the school or district office and ask for the homeless liaison, McKinney-Vento liaison, enrollment office, or student services
Documents Needed: Student name, date of birth, parent/guardian information, school enrollment information, housing situation, food assistance documentation if applicable, and any existing identity or birth documents
Application Process: Contact the school or district and explain that the student needs a birth certificate for enrollment or school-related documentation; ask whether the school can help with enrollment barriers or no-fee vital record documentation
Eligibility: Students experiencing homelessness or families needing birth certificates for school enrollment; no-fee vital record eligibility depends on Washington DOH rules
Cost: Free to contact; certificate fee waiver only applies if the situation meets DOH requirements
Insurance / Medicaid / Medicare: Not applicable
Service Area: Student’s school district
Languages / Accessibility: Schools can provide language access and accommodations; call to request support
Helpful Notes
– When calling, ask for the McKinney-Vento / homeless liaison, enrollment office, student services, or school counselor.
– These contacts may help families ask about school enrollment barriers, homelessness support, and documentation needs.
– If a student is already connected to a specific school, calling that school office directly may be faster.
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